Emergency Preparedness

Spring 2022 Semester

Our continued due diligence has provided the Marian University community with the flexibility to have the option to wear a mask indoors, effective immediately. Simply translated, masks are optional in all Marian buildings, including the Center for Health Professions (CHP). We continue to strongly recommend that masks be worn at indoor events when physical distancing cannot be maintained.

How has Marian University responded to COVID-19?

We are monitoring the situation closely, and as such are proactively working with the Fond du Lac County Health Department, while also receiving guidance from the Centers for Disease Control and Prevention and the Department of Health Services. A group has convened and has been tasked with making informed decisions and providing you timely and relevant information related to those developments here, as well as via email and on social media.

As a requirement of the CARES Act (HEERF) the following disclosures are provided. This information includes the allocation and criteria of student selection.

Summary – Quarterly Budget and Expenditure Report under CARES Act Sections 18004 (a) (1) and 18004 (a) (2):

As of Date Institution Portion Student Portion
9/30/2020 (cumulative expenditures through 9/30/2020) Click here See discussion below
12/31/2020 Click here (For future use)
3/31/2021 Click here (For future use)
6/30/2021 Click here (For future use)
9/30/2021 Click here (For future use)
12/31/2021 Click here (For future use)
Final Report (For future use) (For future use)
  1. Marian University acknowledges that it has signed and returned to the Department of Education the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student.
    • Marian University, as part of the CARES Act (HEERF), has received $1,147,099 dollars for student emergency grants. 50% of these funds ($573,550) have or will be given to students directly in cash payment either via direct deposit or paper checks.
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).
    • As of 06/11/2020, $438,100 dollars have been scheduled to be distributed to 463 students via paper check on 6/17/2020.
    • As of 3/31/2021, $135,450 dollars have been distributed to 312 students via paper check on 3/31/2021.
  4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
    • The Department of Education has stated that eligibility for this grant includes students who are Title IV eligible and were not completely online as of March 13th, 2020. Counting students who completed a valid and official FAFSA and are otherwise Title IV aid eligible and were not completely online as of March 13th, 2020, the total number of students at Marian who meet these criteria is 1,000.
  5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.
    • Total number of students awarded CARES Act grants as of 06/09/2020 is 463.
    • The total number of students awarded CARES Act grants as of 3/30/2021 is 775
  6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.
    • Marian University is pleased to be able to distribute Emergency Student Grants funded by the CARES Act (HEERF). The university follows all federal guidelines with the methodology of distribution. All students must be eligible as described in item 4 above. Below is listed the four ascending criteria for student distribution.
      • The Department of Education has stated that the grant should first go to students who were most impacted by the disruption of campus operations caused by COVID-19 and in addition preference should go to students who exhibit the highest levels of financial need. Given these guidelines, all traditional undergraduate students as of March 13th, 2020, with the highest federal Pell Grant eligibility (an EFC of 0) received a CARES Act Grant in the amount of $1,000.
      • Second, all other traditional undergraduate students with Federal Pell Grant eligibility as of March 13th, 2020, received $900.
      • Last, all excess CARES Act (HEERF) resources, will be provided to students that meet all eligibility requirements in the amount of $500 for students with an EFC equal to zero. Students with an EFC in federal pell grant range for 2020-2021, received $373.93 each.
  7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.
    • Students are not required to complete any application to receive these funds. All students who are receiving a CARES Act grant will be emailed a certification notice that will clarify what their grant allocation is and reminders on how the Department of Education has instructed these funds to be used. This certification will also instruct students what these funds are intended to be used for and to return these dollars if the student does not have need. For additional questions please contact the financial aid office at finaid@marianuniversity.edu

Under Section 4 (e) of the Recipient’s Funding Certificate and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund signed by Marian University (OPEID Number 00386100) on May 14, 2020, a first quarterly and final report to the Secretary of Education with regard to the grant funds in the amount of $573,549 was filed in late July 2020.

This grant fund of $573,549 was used fully to reimburse Marian University for costs related to refunds made to students for housing and food services that the university no longer provided for the eight-week period, beginning on March 14, 2020 through the end of the semester. Partial refunds were made to those students who decided to stay on campus during portion of this eight-week period. The refunds were calculated by the Student Engagement Office based on contract and as well as the number of weeks that students were not on campus. The calculation was reviewed by the Business Office before any refunds were made to students. On May 21, 2020 checks were issued and mailed to students’ home address on record.

No payments were made to pre-enrollment recruitment contractors; endowments; or capital outlays associated with athletic facilities, sectarian instruction, or religious worship.

Last updated 12/11/2020

As a requirement of the CRRSA Act (HEERF II) the following disclosures are provided. This information includes the allocation and criteria of student selection.
  1. Marian University acknowledges that it has used no less than 50 percent of the funds received under Section 314(d)(5) of the CRRSAA for emergency grants to students.  CRRSSAA requires Marian University to provide at least the same amount of funding in financial aid grants to students as was required to be provided under sections 18004(a)(1) and (c) of division B of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (Pub. L. 116–136). The amount of funds made available by this supplemental award under CFDA 84.425E represents the minimum amount that Recipient must use for financial aid grants to students.
  2. Under section 314(c)(3) of the CRRSAA, Marian University must make financial aid grants to students (including students exclusively enrolled in distance education), which may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care. Marian University acknowledges that it retains discretion to determine the amount and availability of each individual financial aid grant consistent with all applicable laws, including nondiscrimination laws. Recipient further acknowledges that under section 314(c)(3), it must prioritize grants to students with exceptional need, such as students who receive Pell Grants. However, students do not need to be Pell recipients or students who are eligible for Pell grants in order to receive a financial aid grant.
  3. The total amount of funds that Marian University has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student.Marian University, as part of the CRRSA (HEERF II), has received $573,550 dollars for student emergency grants. All of these funds ($573,550) have been given to students directly in cash payment via paper checks.
  4. The total amount of Emergency Financial Aid Grants distributed to students under Section 314(d)(5) of the CRRSAA as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).As of 3/30/2021, $573,550.00 dollars have been distributed to 886 students via paper check on 3/30/2021.
  5. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants under 314(d)(5) of the CRRSAA.The Department of Education has stated that eligibility for this grant includes students who are Title IV eligible. Counting students who completed a valid and official FAFSA and are otherwise Title IV aid eligible and were not completely online as of March 15th, 2021, the total number of students at Marian who meet these criteria is 959.
  6. The total number of students who have received an Emergency Financial Aid Grant to students under Section 314(d)(5) of the CRRSAA.Total number of students awarded CRRSAA (HEERF II) grants as of 03/30/2021 is 886.
  7. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under 314(d)(5) of the CRRSAA.
      •  Marian University is pleased to be able to distribute Emergency Student Grants funded by the CARES Act (HEERF). The university follows all federal guidelines with the methodology of distribution. All students must be eligible as described in item 4 above. Below is listed the ascending criteria for student distribution.   The Department of Education has stated that the grant should first go to students who exhibit the highest levels of financial need.

Undergraduate students enrolled in a degree-seeking program and registered for the Spring 2021 semester in 12 or more credits, who are Title IV aid eligible, and fall in the following Estimated Family Contribution (EFC) ranges are eligible for the following amounts:

EFC of less than or equal to $5,711                                                                            $924.00

EFC of greater than or equal to $5,712 and less than or equal to $20,000      $531.00

EFC of greater than or equal to $20,001 and less than or equal to $35,000   $361.00

Undergraduate students enrolled in a degree-seeking program and registered for the Spring 2021 semester in 6-11 credits, who are Title IV aid eligible, and fall in the following Estimated Family Contribution ranges are eligible for the following amounts:

EFC of less than or equal to $5,711                                                                      $509.00

EFC greater than or equal to $5,712 and less than or equal to $20,000     $343.34

Graduate students enrolled in a degree-seeking program and registered for the Spring 2021 semester in 3-5  credits, who are Title IV aid eligible, and fall in the following Estimated Family Contribution ranges are eligible for the following amount:

EFC of less than or equal to $20,000                                                   $331.00

Students must meet Title IV eligibility requirements in order to receive HEERF-II emergency grants (international and undocumented students are not eligible). Title IV eligible students must:

  1. Be enrolled or accepted for enrollment in a degree or certificate program.
  2. Not be enrolled in elementary or secondary school.
  3. For currently enrolled students, be making satisfactory academic progress.
  4. Not owe an overpayment on Title IV grants or loans.
  5. Not be in default on a Title IV loan.
  6. File “as part of the original financial aid application process” a certification that includes
    1. A statement of educational purpose.
    2. Student’s SSN.
  7. Be a U.S. citizen or national, permanent resident, or other eligible noncitizen.
  8. Have returned fraudulently obtained Title IV funds if convicted of or pled guilty or no contest to charges.
  9. Not have fraudulently received Title IV loans in excess of annual or aggregate limits.
  10. Have repaid Title IV loan amounts in excess of annual or aggregate limits if obtained inadvertently.
  11. Have Selective Service registration verified.
  12. Have Social Security Number verified.
  13. Not have a federal or state conviction for drug possession or sale, with certain time limitations.8. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.Students are not required to complete any application to receive these funds. All students who are receiving a CRRSAA grant will be emailed a certification notice that will clarify what their grant allocation is and reminders on how the Department of Education has instructed these funds to be used. This certification will also instruct students what these funds are intended to be used for and to return these dollars if the student does not have need. For additional questions please contact the financial aid office at finaid@marianuniversity.edu
Our students may arrive on campus with challenges that arise from their lack of educational preparation, discomfort in an academic community, complications related to unique life situations, constant economic stresses, and problems managing the services that are available. To alleviate some of these issues, Marian will use the $57,077 funding we were awarded under the HEERF – Strengthening Institutions Program CFDA Number 84.425M.  This will be accomplished by expanding the remote learning program to traditional student population, and building the IT capacity to support students, faculty and staff to operate effectively in a remote learning environment. Funds will also be used to cover and subsidize other allowable Covid-19 related expenses for the institution. Through December 31, 2020, Marian has spent $57,077.

Under the Higher Education Emergency Relief Fund (HEERF II) of the Coronavirus Response and Relief Supplemental Appropriation Act (CRRSAA), Marin received an additional award of $83,453 in early 2021. Additionally, under the American Rescue Plan (HEERF III), Marian was awarded an additional $155,856,. The aggregated SIP award for HEERF I, II and III was $296,386.

Actual spending incurred were:

  • Through 12/31/2020 – $57,077
  • Quarter ended 3/31/21 – $20,100
  • Quarter ended 6/30/21 – $ 6,494
  • Quarter ended 9/30/21 – $33,424

Residence Life

Residence Life, in consultation with local, state and national health care experts, has created plans to help ensure students living on-campus have the best possible chance at staying healthy and safe during the academic year. As Marian University looks to give students a positive on-campus experience, it will abide by all local, state, and national mandates, and those plans may change as the recommendations and guidelines determined by local and state health officials change.