Faculty may request that personal or library copies of books and recordings be placed on reserve. An instructor may also place on reserve his/her copy of a photocopied article for student use provided that the copy was lawfully made and does not infringe upon the copyright holder’s rights. See Copyright Policy.

Materials should be limited to essential items as specifically designated for an assignment or as referred to in the syllabus. In general, the library will place one copy of a book or recording on reserve. Multiple photocopies may be placed on reserve subject to the following:

  • The amount of material should be reasonable in relation to the total amount of materials assigned taking into account the nature of the course, its subject matter and level.
  • The number of copies should be reasonable in light of the number of students enrolled and the difficulty and timing of assignments. In general, the library will place no more than two (2) copies of a photocopied work on reserve. If a class has large enrollment or there are multiple sections of a class, the following guidelines will apply:
    • Up to 25 students: not more than two copies.
    • 26 or more students: not more than three copies.

All photocopied items must contain a proper bibliographic citation consisting of enough information so that the reader could locate the work in its original. The following notice will be stamped on the first page of each reproduction: “Notice: This material may be protected by copyright law (Title 17, U.S. Code).”

Photocopying material should not have a detrimental effect on the potential market for the work. In general, the library should own at least one copy of the work. See Copyright Policy.

The library will not place the following on reserve:

  • Instructor-created anthologies or course pack readings, unless the anthology has been created with the permission of the copyright holders or the materials are in the public domain.
  • Unauthorized (i.e. instructor-produced) copies of video and audio cassettes or compact discs, including instructor-created video or audio anthologies, unless the instructor has written permission from the copyright holder for each piece of music or video clip.
  • Professor-copied commercially produced videotapes or off-air recordings of television programs. An off-air recording of a television broadcast may be used by the teacher in the course of relevant teaching activities. See Guidelines for Off-Air Recording of Broadcast Programming for Educational Purposes appended to the Copyright Policy.


  • Placing items on reserve
    • Reserve material request slips available at the circulation desk should be submitted to the circulation department three working days prior to use.
    • Reserve materials are normally placed on a two-hour reserve period unless otherwise specified by the faculty member. Other reserve periods are one, three and seven days.
    • Items will remain on reserve for the period of time specified by the instructor.
    • Because reserve space is limited, items will be removed from reserve at the end of the semester unless the instructor specifies that they remain on reserve for a class to be offered the following semester.
  • Checking out and returning reserve materials
    • Reserve materials are available upon request at the circulation desk.
    • A Marian University ID is required to check out reserve materials.
    • Reserve materials should be returned to library staff. This ensures that the materials will be checked in promptly and fines will not accrue. Do not place reserve materials in the book returns.
  • Fines on reserve materials
    • Materials are placed on reserve because they are in demand — i.e. needed by many students to fulfill course requirements. Fines on reserve materials reflect the demand:
      • 1 cent per minute with a maximum fine of $16 per item for hourly checkouts.
      • $2 per day for one-, three- or seven-day checkouts with a maximum of $16 per item.

Note: There is no grace period on reserve materials. Reserve materials not returned within 14 days are considered lost and the patron will be invoiced for the fine, replacement cost and processing fee. Failure to return reserve materials will result in revocation of library privileges.