Position Title: Academic Success Coordinator
FTE: 1.0
Department: TRIO-Student Support Services (SSS)
Reports To: TRIO-SSS Director
FLSA: Exempt


Position Summary:

This position promotes and supports the learning experience of Marian University students by, providing academic support services to students enrolled in the TRIO-SSS Program. The coordinator strives to motivate and coach students to promote their personal growth and academic success to improve good academic standing, persistence and graduation rates. The TRIO-Student Support Services Program is Title IV (TRIO) program funded through the U.S. Department of Education serving college students who are low-income individuals, first-generation college students, or individuals with disabilities; appointment is contingent on funding of Marian’s Student Support Services program by the U.S. Department of Education.

Essential Functions:

Academic Support Service to Students – 40%

  1. Serve as primary academic skills support throughout TRIO-SSS students’ experience, providing individualized tutorials that emphasize learning strategies, organizational skills, time management and self-advocacy; makes appropriate academic referrals and acts as faculty-staff liaison.
  2. Coordinate services or referrals for SSS participants including, but not limited to: peer and/or professional tutoring, course advisement, financial services, career coaching, and accessibility services.
  3. Develop appropriate learning opportunities and understandable instructional materials for students’ individual needs through use of Learning and Study Strategies Inventory (LASSI), early alert system and other available data.
  4. Coach students through academic plans, including, but not limited to: transition to college, freshmen general education, internship/clinical placement concerns and/or volunteer hours for major, test requirements for major, entrance requirements for graduate/professional school.
  5. Create and monitor individual action plans for participants.
  6. Plan and implement regular office activities, monthly educational workshops and study groups to improve students’ academic and professional skills.

Administrative – 30%

  1. Monitor student progress and maintain detailed and accurate student records.
  2. Manage good academic standing metrics including mid-term and final grades, tutoring contacts in coordination with Learning and Writing Center.

Support to Department/University – 15%

  1. Provide support for SSS student participants in the areas of academic coaching, student success development, career planning, personal counseling, financial literacy, and financial aid and scholarship assistance.
  2. Assist with TRIO recruitment activities, the selection process of program participants and creating an inclusive environment supportive of college success.
  3. Utilize assessment data to determine the needs of SSS students to develop supplemental instruction plans and coordinate additional services to maintain good academic standing.
  4. Collaborate with the appropriate department(s) to address the need of students. Coordinate follow up on early warning reports, mid-term grades and end of semester academic standing reports.
  5. Serve on department work groups and university committees. 

Regulations and Compliance – 10%

  1. Complete regular documentation of program services and referrals.  Ensure accurate and complete reporting data required by funding agency, to assist with program evaluation and completion of needed reports.
  2. Remain cognizant of federal regulations governing TRIO and SSS programs per Higher Education Opportunity Act (HEOA), Education Department General Administrative Regulations (EDGAR), Code of Federal Regulations (CFR) and Office of Management and Budget (OMB) Uniform Guidance.
  3. Continue education on federal regulations governing TRIO and SSS programs. Attend state, regional and/or national TRIO association meetings.

Other Responsibilities: – 5%

  1. Maintain a positive work environment by cooperating in a professional manner with the University community.
  2. Regular evening and weekend hours and occasional overnight travel may be required.
  3. Perform other work related duties as assigned. 

Education, Experience, and Skills Required:

  1. Bachelor’s degree in Education, Counseling, Social Work, English, Natural Sciences or related field; a Master’s degree is preferred. Three years of previous related experience. A combination of education and experience may be considered.
  2. Knowledge of student development, educational advising, college transition, learning styles and strategies, learning disabilities and the impact of culture on learning.
  3. Strong motivational skills and commitment to holistic student success.
  4. Strong interpersonal, organizational, planning, interpersonal, written and oral communication, time management and computer skills.
  5. Ethical comportment, high regard for confidentiality and willingly support the Mission and Core Values of the University.

Education, Experience, and Skills Preferred:

  1. Master’s degree preferred.
  2. Preferred experience in TRIO, Student Support Services, or other educational opportunity grant program and/or experience working with a population of students similar to SSS participants.
  3. A preference for person with background similar to SSS participants.
  4. Strong organizational, administrative, and analytical skills to maintain student files and records.
  5. Highly proficient in use of computer software, including word processing, spreadsheets, database management, presentation tools (Microsoft Office), website and social media for dissemination of information.

To apply, please submit a cover letter, resume, and name, address and telephone number of three references to muapplicants@marianuniversity.edu. Please use “Academic Success Coordinator” in the subject line of the email.

Applications received by December 22, 2021, will receive full consideration. Review of applications will continue, thereafter, until the position is filled.


Transforming lives through academic excellence, innovation and leadership. Marian University is a community committed to learning, dedicated to service and social justice, and joined together by spiritual traditions.

Any offer of employment will be contingent upon the receipt of criminal background and reference check information; and the determination that the candidate remains eligible and suitable for employment.